Privacy Policy

1.1 Personal Information You Provide

• Registration Information: Name, email address, phone number, company, job title, professional background
• Communication Data: Messages, inquiries, and feedback you send to us
• Payment Information: Billing details for event registration (processed securely through third-party payment processors)
• Travel Information: Passport details, travel preferences, and accommodations for travel packages
• Dietary and Accessibility Needs: Special requirements for event participation

1.2 Information Automatically Collected

• Usage Data: How you interact with our website, pages visited, time spent
• Device Information: IP address, browser type, operating system, device identifiers
• Location Data: General geographic location based on IP address
• Cookies and Tracking: See our Cookie Policy for detailed information

1.3 Information from Third Parties

• Partner organizations and sponsors who refer participants
• Travel service providers (OK2GO Travels) for package bookings
• Payment processors for transaction verification

2.1 Event Management

• Process your registration and manage your participation
• Provide event-related communications and updates
• Facilitate networking and business connections
• Coordinate travel and accommodation arrangements

2.2 Communication and Marketing

• Send you information about WHEF events and initiatives
• Share relevant business opportunities and partnerships
• Provide newsletters and industry updates (with your consent)
• Respond to your inquiries and support requests

2.3 Legal and Security

• Comply with legal obligations and regulatory requirements
• Protect against fraud, security threats, and abuse
• Enforce our Terms of Use and other policies
• Resolve disputes and handle legal claims

3.1 Service Providers

We may share your information with trusted third parties who assist us in:

• Event management and registration services
• Travel and accommodation bookings (OK2GO Travels)
• Payment processing and financial services
• Email communication and marketing platforms
• Website hosting and technical support

3.2 Business Partners and Sponsors

• With your explicit consent, we may share your information with event sponsors and partners
• For networking purposes during the event
• To facilitate business opportunities and collaborations

3.3 Legal Requirements

We may disclose your information when required by law or to:

• Comply with legal processes, court orders, or government requests
• Protect the rights, property, or safety of WHEF, our users, or others
• Prevent fraud or security threats

5.1 Security Measures

• Industry-standard encryption for data transmission and storage
• Regular security assessments and updates
• Access controls and authentication measures
• Employee training on data protection practices

5.2 Data Retention

• Event registration data: Retained for 7 years for legal and tax purposes
• Communication records: Retained for 3 years unless you request deletion
• Marketing data: Retained until you withdraw consent or opt out
• Website usage data: Automatically deleted after 24 months

6.1 GDPR Rights (for EU Residents)

• Right of Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent for marketing communications

6.2 CCPA Rights (for California Residents)

• Right to Know: Information about personal data collection and use
• Right to Delete: Request deletion of personal information
• Right to Opt-Out: Opt out of the sale of personal information
• Right to Non-Discrimination: Equal service regardless of privacy choices

6.3 How to Exercise Your Rights

To exercise any of these rights, please contact us at:

• Email: [email protected]
• Subject line: "Privacy Rights Request"
• Include your full name, email address, and specific request

We will respond to your request within 30 days (or as required by applicable law).